How To Backup Important Gmail Emails

How To Backup Important Gmail Emails

Emails are considered as an official mode of communication for business. Hence, it is always loaded with valuable and sensitive information.

While being in a habit of using Gmail every day you often forget about the amount of data, you are storing on it. When it comes to something that is important and vulnerable it is always recommended to have a backup before it is too late.

Often people start taking backup of their emails after losing them once so it’s better to take precautions before experiencing the same for real.

If you think that you have everything sorted and you can never lose access to your Gmail, then let me show you a few ways how you can lose access to your email all of the sudden.

You can lose access to Gmail:

  • In case of forgetting your password
  • If your account is hacked
  • If you do not remember your password and you lost access to your computer too

So, if you do not take the backup of your emails yet start doing it now!


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Are you ready to let me walk you through an array of options to back up Gmail emails in several ways?

Here you go!

Backup Important Gmail Emails

Spin Backup

Spin backup offers a wide variety of cybersecurity, Ransomware protection and Backup services for G-Suite and office 365.

The best part of spin backup is that it provides backup and recovery solutions for entire G-Suite so whether it’s a calendar, email, files on google drive or even photos it will securely take the backup of everything for you.

It is a paid service but considering what it does, it’s worth it. If you use Gmail for your everyday business communication, then I’ll advise that you should go for it because I’m sure no matter what you don’t want to lose your email data.

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You might want to read this: How To Change Gmail Password From Browser

Forward emails to Evernote

This method needs a little bit of manual work but, if done frequently it can be a lifesaver.

Evernote account comes with an Evernote email address which you can use to forward all the important emails from Gmail. So, in any case, if you lose access to your Gmail account you do not need to worry about your important emails as you have successfully created the backup.

If you are a basic user of Evernote, you can try this feature out by testing 5 emails. Once you like it you can upgrade your plan and start using it. However, if you have a premium plan you can forward up to 200 emails every day.

If you are opting for this method, you can set a reminder on your Google calendar to remind you to take back up for at least once a week.


Also: How to Change Gmail Theme on Android Phone

Automatic email forwarding to another account    

Another option on the email backup list is setting an auto email forwarding to another Gmail account. This option is pretty straightforward and easy to follow.

It’s just you are not downloading the backup of your emails anywhere but keeping a copy of all the emails on another account. This automated option is quite convenient because it just takes the one-time effort of changing the settings and starts forwarding your new emails automatically.

If you don’t have a secondary email address, then you can create one to keep a copy of all important emails and use that email address in forwarding setting of Gmail. You can choose to send either all the emails or just a few from a particular sender by creating a filter.

With this method even if you lose access to your main Gmail account you can still access your emails on another account.

  • Now let me show you how you can change your Gmail settings:
  • Go to your Gmail settings, click on Forwarding and POP/IMAP
  • Under this tab the first option you will see is Forwarding:
  • Select Forward a copy of incoming emails to (add your secondary email address in the field) and (select the option keep Gmail’s copy in the inbox)
  • Google will then send a confirmation code to your secondary email address which you need to verify by adding the confirmation code on the forwarding settings page.

Note: If you do not wish to forward all your emails then you can create a filter by clicking on Creating a filter option


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